CATERING SERVICES TERMS AND CONDITIONS
Pricing & Minimums
FOODFillment HTX Catering reserves the right to require a minimum number of guests per menu or per event. Guest minimum amounts, menu prices, menu items, and any other services or products offered by FOODFillment HTX are subject to change at any time, without notice, based on resources, availability and other factors.
There may be a time lag between any changes to prices, minimum guest requirements, and menu items or any other products/services, and when those changes appear on the website or on any other materials. Specific guest minimums, menu prices, menu items and service/products offerings will be confirmed by a FOODFillment HTX Catering representative when you discuss your event with our staff.
To guarantee your private or Corporate function, 25% or $350.00 (whichever is lesser) of the anticipated total cost is required at time of booking (unless other arrangements have been made in advance). Remaining Balance is to be paid five (5) days prior to the date of function, (unless other arrangements have been made in advance & in writing). Corporate Clients can apply for payment terms allowing for remaining balance to be paid at time of event or within 14 days after event has been executed.
Form of Payments accepted: Cash, Check, Visa, Master Card, American Express or Discover. Additional charges will be incurred when an event time exceeds the scheduled time, additional meal service personnel, or any other goods /services.
Signature on Contract is required.
Client can perform any alterations/revisions to said contract up and until ten (10) days prior to the event. Final head count for private events is due and must be conveyed to our office ten(10) days prior to function. Corporate clients have until five (5) days prior to corporate function for forward attendance. This number is considered your minimum guaranteed attendance and cannot be lowered after that date. We will accept any increase in the guarantee number until 5 days prior to the event.
Due to increasing costs & changing compliance regulations, a 3% Convenience Fee will be assessed on all Visa, MasterCard, Discover Card and American Express credit card transactions. This fee is not greater than our cost of acceptance.
Price Guarantees
Once the contract is signed & deposit has been received, the contract pricing is locked in for the remainder of the calendar year. If your event is booked and occurring in the next calendar year, your catering menu pricing may be subject to increase up to 10%. This is due to unforeseen increased costs in Commodity Market priced items such as Beef, Poultry, Fuel.
Clients will be notified 90 days prior to their event date of any menu increases via email. At that time, the client has the right to terminate the contract and be issued a refund of any payments previously paid on account in the same manner as it was received.
All prices are subject to 6.5% state sales tax (unless you provide proof that you represent a tax exempt organization) All Events subject to a 20% Administrative fee (For clarification of this fee, refer to our Questions & Answers link located at top left of page).
Prices listed on the website are subject to change at any time without notice. FOODFillment HTX Catering will not be held liable for any website price changes or for price changes that have taken place but have not yet been reflected on the website. Website prices must be verified by FOODFillment HTX Catering with the customer. The customer has the right to choose whether to agree to stated prices and sign a contract for catering services, or whether to decline to do business with FOODFillment HTX Catering based on the prices quoted by FOODFillment HTX Catering staff.
Cancellations
In the event of the cancellation of your scheduled event within thirty day's of your booking date, your deposit will be returned-less a 25% handling charge. After thirty day's from the booking date- Your entire deposit is non-refundable. If booking date occurs within thirty days of your event, your deposit is non-refundable. In the event of the cancellation occurring within 7 days of your booked event, you will be liable for the entire event balance.
Catering Performance
Performance of this agreement is contingent upon the ability of the Caterer to complete the same and is subject to disputes, strikes, accidents, transportation, availability of foods, beverages or supplies and other causes whether enumerated herein or not. Beyond the control of the Caterer preventing or interfering with the performance of this agreement. Caterer's liability shall be limited for any breach or non-performance of the agreement or any part thereof to the amount paid for the initial deposit. Caterer shall not be liable for damages, consequential or otherwise other than for the return of the referenced deposit.
FOODFillment HTX is not responsible for damage or loss of any personal property at your event premises. You are responsible for the damages, theft, breakage and/or loss at or to the premises.
Food Service
At the time of the event an actual count will be made of those attending and payment in full will then be made for any additional persons attending beyond guaranteed attendance. Dietary substitutions can be made available at time of booking. Persons receiving substitute meals must be identified by a special ticket. Any overage on the guarantee guest total may result in a different food item being served.
At the discretion of FOODFillment HTX Catering staff, leftover cooked food may remain with client whereas on-site refrigeration is accessible to our staff. After which Client assumes all liability resulting in failure to properly maintain safe food temps and storage of food.
See Questions & Answers link for further clarification
FOODFillment HTX Catering, Inc. reserves the right to inspect and control all functions. Waiver of Liability; the client agrees to irrevocably and unconditionally release FOODFillment HTX Catering from liability, claims, actions and causes of action arising out of or related to any loss, damage, illness, death or injury sustained by any participant in connections with any food, services, personnel, beverages, rental items not directly provided by FOODFillment HTX Catering Inc.
Full Name (Print):__________________________________
Signature: _______________________________________
Date:____________________________________________